Accounts Receivable Management
Recover Outstanding Revenue with Proactive AR Support
At Healthcare Partners Consulting & Medical Billing, LLC,
Our Accounts Receivable (AR) Management service ensures your practice collects what it’s owed—efficiently and effectively. We handle all aspects of outstanding claims and patient balances, so you can focus on delivering care without letting revenue slip through the cracks.
Why It Matters
Improved cash flow: Regular follow-up closes the revenue loop
Shorter Days in AR: Less time between service and payment
Reduced write-offs: Increased payer and patient collections
Administrative freedom: Your team focuses on care, not collections
Better financial visibility: We track progress and identify trends
How It Works
Analyze Aging Claims – We identify claims over 30, 60, 90+ days
Contact Payers – We clarify payment status and push for resolution
Submit Appeals – We address denials or underpayments with supporting documentation
Patient Medical Billing Support – We follow up on balances and manage payment arrangements
Monthly AR Report – You receive detailed insights, including resolutions and recommendations
What Our AR Management Includes
Aging report review and prioritization of overdue claims
Proactive follow-up with payers on unpaid or underpaid claims
Appeal submission for denied or incorrectly processed claims
Patient statement generation and balance queries
Structured payment plans coordination
Dedicated AR specialist assigned to your account
Monthly reconciliation and AR trending analysis
Benefits to Your Practice
Faster Payments – AR efforts directly translate to revenue
Reduced Staffing Burden – We manage the tedious follow-up work
Transparency – You receive ongoing updates and reporting
Sustainable Growth – Regular collections fund expansion and investment
Eligibility Preparedness – AR cleanup supports clean claims and better performance
Results You Can Expect
Clients typically see:
20–40% reduction in days in AR
Significant decrease in aged claims
Noticeable improvement in monthly collections and cash flow
Reduced write-offs from timely follow-up and appeals
Why Choose Healthcare Partners
Specialized Medical Billing Expertise
in behavioral, mental health, and integrated care
Proactive, payer-focused
AR resolution processes
Complete compliance
with HIPAA and payer appeal policies
Seamless EHR and PM system integration
for streamlined operations
Custom dashboards
showing aged AR, collection success, and trending insights
Ready to Improve Your Revenue Cycle?
Our AR Management service can be implemented as a standalone solution or part of our larger medical billing and RCM suite. Start with a free AR review to understand where you're losing revenue and how immediate recovery efforts can improve your bottom line.
Request your AR assessment today, and let’s get your revenue back on track.
Healthcare Partners Consulting & Medical Billing, LLC
Taking care of your accounts—you take care of your clients
Frequently Asked Questions
What makes Healthcare Partners different from other medical billing companies?
We specialize in mental and behavioral Medical health billing, offering personalized support that aligns with your practice's needs—not just generic medical billing services. Our certified medical billing professionals combine over 37 years of experience with deep payer knowledge to ensure accuracy, compliance, and faster reimbursements. We don’t just “file claims”—we manage the full revenue cycle as your strategic partner.
Why is accurate medical coding so important for healthcare providers?
Accurate coding is the foundation of timely and correct reimbursement. Every claim submitted must reflect the services provided, the medical necessity, and any relevant modifiers. Inaccurate coding leads to denials, underpayments, or potential audits—putting your revenue and compliance at risk.
What happens if medical codes are incorrect or incomplete?
Incorrect or incomplete codes often result in:
Claim denials or rejections
Delayed payments
Underpayments or missed reimbursements
Increased administrative workload
Compliance risks, including audits or fines
Our team reviews and corrects coding issues before claims are submitted, reducing errors from the start.
How does Healthcare Partners ensure coding accuracy?
We follow payer-specific guidelines and stay current on CPT, ICD-10, and HCPCS updates. Each code is cross-checked with your documentation, and our team is trained in behavioral health coding nuances, including 90791/90837, E/M codes, incident-to rules, and supervision requirements. Quality assurance processes and peer reviews are built into our workflow.
What types of medical coding do you handle?
We specialize in:
Mental and behavioral health coding
Psychiatry and medication management
Telehealth-specific coding and modifiers
Supervisory and incident-to billing
Outpatient and integrated care models
We tailor coding support based on your services and practice model.
How do you prevent modifier errors?
Modifier misuse is one of the most common causes of denials. We prevent errors by:
Training our billers on payer-specific modifier requirements
Using internal checklists and automated tools for common flags (e.g., 25, 59, GT, HQ)
Reviewing clinical documentation to ensure modifiers are appropriate and justified
Auditing high-risk claims to catch trends before they impact revenue
Can outsourcing medical coding improve revenue?
Yes. With expert coding and cleaner claims, your practice will see:
Fewer denials and rejections
Faster payment turnaround
Improved audit protection
Reduced administrative burden on in-house staff
Accurate coding drives better billing outcomes, and our outsourced team delivers consistent, compliant results.
How do you ensure data security and privacy?
We are fully HIPAA-compliant and take data security seriously. All client and patient data is stored in secure, encrypted systems, and our team accesses information through verified, permission-based platforms. We maintain secure communication channels and require regular compliance training for every staff member.
Is Healthcare Partners a good fit for small practices, too?
Absolutely. Whether you're a solo provider or a large group, our services scale to match your size and growth goals. Many of our clients started with just one or two clinicians. We offer affordable, flexible plans that grow with your practice—without sacrificing support or compliance.
How quickly can we start working together?
We can typically begin onboarding within 5–10 business days of your initial consultation. We’ll review your systems, processes, and goals to build a customized plan. Our onboarding includes EHR integration, workflow alignment, and a dedicated team assigned to your practice for a smooth transition.